You may be listening to this podcast to find out what your vendors are doing, but guess what? Your vendors are reaching out to me to understand what you are doing! If you want to know the top 2 reasons vendors reach out to me about you (and what you can do to avoid this), then…

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor: https://training.debrarrichardson.com/course/w9
• Do IRS Form W-9s Expire? When Should You Collect a New One? https://debrarrichardson.com/blog/do-irs-form-w-9s-expire-when-should-you-collect-a-new-one?rq=expire
• Do You Need to Collect the California 587 or 590 Forms When Setting Up New Vendors? https://debrarrichardson.com/blog/do-you-need-to-collect-the-california-587-or-590-forms-when-setting-up-new-vendors?rq=587
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

The confirmation call has long been hailed as a safeguard against fraud. But it’s not. Let’s delve into why and what can improve the process.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Get the Vendor Callback Confirmation Toolkit(TM) Today: https://training.debrarrichardson.com/course/callback-confirmation-toolkit
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

If you’re company is a small or medium sized business, don’t get comfortable about fraud – you’re being targeted too. Troy Baker is back to talk fraud and how the fraud prevention resources at the Better Business Bureau can help you protect your payments from fraudsters.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Better Business Bureau Links:
  • Main Webpage: https://www.bbb.org
  • Scam Tracker: https://www.bbb.org/scamtracker
  • Scam News/Tips: https://www.bbb.org/all/scamtips
  • Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/
  • Michigan Better Business Bureau: https://www.bbb.org/miprograms
  • Validate Charities: https://www.give.org
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

Did you know you can find lots of fraud prevention resources from the Better Business Bureau? In this episode, Troy Baker from the Michigan Better Business Bureau talks about fraud, using the BBB for validations and what we both think is the best thing to do that will keep your company protected from fraud.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Better Business Bureau Links:
  • Main Webpage: https://www.bbb.org
  • Scam Tracker: https://www.bbb.org/scamtracker
  • Scam News/Tips: https://www.bbb.org/all/scamtips
  • Sign-Up for Scam Alerts: https://signup.e2ma.net/signup/1900156/1902645/
  • Michigan Better Business Bureau: https://www.bbb.org/miprograms
  • Validate Charities: https://www.give.org
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

Is your vendor master file and customer master file the same? Don’t miss taking advantage of these key benefits when they are one in the same. What are they?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Customer Master File Training (50% off Through 6/15/25): 3 Step Customer Setup & Maintenance Process Workshop
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

Of course – the IRS has updated the 1099-MISC and 1099-NEC again effective for reporting Tax Year 2025 payments to your vendors. It’s not that bad though….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Training: From an Accounts Payable Perspective: Year-End Checklist for 1099-MISC, 1099-NEC and 1042-S Reporting
• IRS: Instructions for Forms 1099-MISC and 1099-NEC (Rev. April 2025)
• IRS: Form 1099-MISC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099msc.pdf
• IRS: Form 1099-NEC (Rev. April 2025) https://www.irs.gov/pub/irs-pdf/f1099nec.pdf
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

World Password Day is the 1st Thursday in May every year. For the ultimate and not surprising advice this year from the National Cybersecurity Alliance….

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• National Cybersecurity Alliance: Create and Use Strong Passwords
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

Invoice automation is great for invoice processing and even has artificial intelligence tools that can help spot attempted fraud – but it’s really the vendor setup and maintenance process that will save you from making fraudulent electronic and check payments.

Keep listening.

Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to prevent fraudulent payments, regulatory fines or bad vendor data. Check out the Vendor Process Training Center for 116+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Training: The BANK of AP: An Internal Control System to Combat Business Email Compromise
• Training: AVM 3 Step Vendor Setup & Maintenance process Workshop
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com