“Without consistency and standards none of this works. With too much consistency nothing changes. You have to steer and constantly sense and course-correct.” - Mark Richards

Mark Richards and Niko Kaintantzis join Stephan Neck in this episode with Agile Portfolio Operations from Lean Portfolio Management.

We kick off by sharing our passions: Mark’s thoughts about finding the balance between consistency and standards so that it works, but not too much of it so that nothing changes; Niko’s emphasis on avoiding large solutions by mastering this dimension correctly.

In the first part, we reflect on how to ensure that decentralized ART execution is effectively coordinated across various teams and value streams to maintain alignment with the overall business objectives.
Mark elaborates on the minimum viable level of centralization and finding the value stream with the biggest contribution to an Epic so they can take ownership and lead an effective collaboration. Niko mentions “coordination” as an important element to avoid “false” large solutions, which needs facilitation by an RTE organizing a Pre-Plan meeting.

The second part sparked a discussion about emphasizing “Lean thinking principles” to foster operational excellence and innovation speed. Stephan initiated this part by stating that the speed of innovation is dependent on flow, which requires discipline for sustainable speed and space for innovation. Mark reminds us that "Without standards, there can be no kaizen"—portfolio members have to establish and agree on shared standards. Niko adds that testing business hypotheses with MVPs is crucial for innovation. Mark and Niko mention the human element - working with people and connecting people to find “pockets of excellence.”

The final part dealt with engaging and empowering the LPM function, VMO, LACE, and RTEs to actively support and enhance the value streams. The portfolio's power is to see patterns—it’s necessary to do the chores (in a disciplined way, involving senior management): get data flowing, and pre-work done by small groups of people enables informed insights and incisive actions.

The closing “just one sentence” highlights “When it comes to change, find the balance between sugar and sustainability”, “The portfolio deserves dedicated people” and “Excellence is a quality that people really appreciate because it is so hard to find”.

"If you can start talking to audit, you can find solutions that they will help you reach that nobody else would have thought about" - Mark Richards

In Episode 19, hosted by Stephan Neck, Nikolaos Kaintantzis, Ali Hajou, and Mark Richards, the focus is on Lean Portfolio Management (LPM), specifically Lean Governance. The hosts stress the importance of governance in balancing spending oversight, compliance, and alignment between agile and non-agile teams. They highlight the need for engagement from roles like Value Management Offices (VMOs), business owners, and enterprise architects.

We discuss the challenge of synchronizing agile teams with the broader organization, ensuring vertical integration, and maintaining transparency at high levels. The episode explores the value of simulations, such as Get Kanban, to teach flow and governance to senior leaders. The hosts emphasize the importance of practice fields, visual tools, and fostering environments where new behaviors can be learned.

Mark shares how a simulation game helped a CIO and leadership team better understand and commit to Lean Governance. Niko explains how the power of visualization can be a game-changer, sharing the idea of using a simple magnet to indicate blockers on a board. The episode concludes with discussions on applying these concepts in real-world scenarios, using data for transparency and accountability.

The conversation touches on unfinished work items in portfolios, caution against weaponizing data, and the importance of pattern-based problem-solving. Stephan shares a story highlighting the importance of collaboration between business owners and enterprise architects in lean governance. The hosts wrap up by offering tips for new SPCs, stressing the importance of understanding controls, collaborating with key stakeholders, and treating audits with care to avoid premature conclusions.

References:

• https://getkanban.com/
• https://scaledagileframework.com/value-management-office/

Cast:

Ali Hajou(Moderator)

Niko Kaintantzis

Stephan Neck

Mark Richards

“Show up. Keep up. Shut up.” (Change agent’s creed, borrowed from golf pro caddy creed) - Stephan Neck

Mark Richards, Ali Hajou, and Niko Kaintantzis join Stephan Neck in this ‘reprise’ episode with Leading Change from the Lean-Agile Leadership competency.

We start by sharing our passions: Mark’s thoughts about the beauty and perils of change roadmaps, Ali’s explanation of why checklists are a good treat for anxious people, and Niko’s emphasis on necessary visions as a base for new behavior for change success.

In the first part, we reflect on how change agents/leaders apply the Implementation roadmap. The pros of a “checklist” of a logical sequential set of steps help overcome change anxiety, but it also has its perils, forgetting that the transformation is an iterative journey. A transformation vision helps as a crystallization point to stay focused.

The second part sparked a discussion around “leading the transformation rather than just supporting it”—significant change requires engagement and high interest by senior management as early adopters to generate change in the early and late majority of the people in the respective context. Our goal: building networks of influence.

The final part dealt with the attitude of SPCs/change agents: Make other people successful - we should leverage our change knowledge to support and enhance the effectiveness of leaders in leading the change.

Cast:

Stephan Neck(Moderator)

Niko Kaintantzis

Ali Hajou

Mark Richards

“As an SPC on the Portfolio Level: The first time just be an assistant, not the head coach. Learn about how companies work, how they speak, how they behave.” - Nikolaos Kaintantzis

Hosts Nikolaos Kaintantzis, Stephan Neck, and Mark Richards take a deep dive into Lean Portfolio Management (LPM), focusing on the critical areas of Strategy and Investment Funding. The conversation sheds light on the real-world challenges of managing a portfolio in an agile environment, offering practical advice on how to make LPM a success.

Key Takeaways:

• Start with Reality, Not Invention: Mark emphasizes the importance of beginning LPM with what is real in your organization rather than inventing a portfolio from scratch. He stresses the need to uncover the true nature of your portfolio and build from there.
• The Power of Visualization: Niko highlights how visualization tools can be instrumental in managing portfolio traffic. By making the current state visible, organizations can more effectively identify bottlenecks and areas for improvement.
• Continuous Improvement: Ali underscores the importance of embracing continuous improvement in LPM. He emphasizes that the journey doesn’t end with aligning strategy and investment funding; it’s about continuously refining processes to adapt to changing business needs and ensuring that the portfolio remains a dynamic and value-driven entity.
• Innovation vs. the Hamster Wheel: Stephan reflects on the balance between innovation and routine activities within LPM. He likens it to getting off the hamster wheel—only when strategy and investment funding are correctly aligned can innovation truly take flight.
• Practical Tips for Implementation: The team offers actionable advice for SPCs looking to improve their LPM practices, from prioritizing transparency to ensuring continuous feedback loops. They stress that LPM is not a static process but one that requires constant iteration and adjustment.

This episode is essential listening for anyone involved in Lean Portfolio Management. It offers a blend of strategic insights and practical advice to help you connect the dots between strategy, investment funding, and successful portfolio management.

Cast:

Niko Kaintantzis(Moderator)

Ali Hajou

Stephan Neck

Mark Richards

“Design for easy repairability, especially in complex systems that must evolve over time.” - Ali Hajou

In this episode, the SPCs Unleashed team tackles the complex dimension of continually evolving live systems, with a particular focus on large, cyber-physical systems. Mark Richards, Ali Hajou, Stephan Neck, and Nikolaos Kaintantzis delve into the intricacies of designing and maintaining systems where hardware and software must seamlessly integrate over extended periods.

Ali opens the discussion with a story about a client who successfully implemented modular retrofitting to keep large machines up-to-date and operational even when certain parts were not yet available. Stephan and Niko share their experiences, highlighting the importance of a continuous delivery pipeline (CDP) that can accommodate the unique demands of cyber-physical systems, such as firmware updates and complex deployments.

The conversation shifts to the critical role of modular design and interface management in enabling continuous evolution without compromising system stability. The team underscores the need for stable, product-focused teams to manage both legacy systems and new innovations effectively.

As always, the episode concludes with a spirited debate on the most relevant Measure and Grow metric. While opinions differ, the consensus emphasizes the importance of modularity and the ability to deploy updates independently to ensure systems can evolve with minimal disruption.

Cast:

Mark Richards (Moderator)

Ali Hajou

Stephan Neck

Niko Kaintantzis

"Experiment like a scientist, not a mad scientist" - Mark Richards

Have you ever pondered, "How can a lean approach work wonders for massive systems?" That’s exactly where we dive into this episode of SPCs Unleashed. Hosted by Swiss SPCTs Stephan and Niko, Dutch SPCT Ali, and Aussie SAFE Fellow Mark Richards, the show continues to unravel the complexities of enterprise solution delivery, this time with a focus on lean systems engineering.

Ali kicks off by revisiting the less glamorous but crucial core competency of lean systems engineering, which aims to trim the fat from system development by integrating and evolving systems incrementally. The discussion reveals how managing large systems can be challenging, but incremental improvements, like those from Mark's Australian Post story and Niko’s Swiss bank example, can lead to agile success.

Stephan draws parallels with his army experience, emphasizing the need for clarity and cohesion in large, complex operations. Mark and Niko share insights on navigating legacy systems and adapting roadmaps, while Ali highlights the importance of aligning long-term goals with agile, iterative development. Each story showcases how even the most intricate systems can benefit from lean principles, turning vast, monolithic challenges into manageable, incremental deliverables.

References:

Refactoring Databases: Evolutionary Database Design - Scott W. Ambler

SAFe Solution Intent Article

Cast:

Ali Hajou(Moderator)

Niko Kaintantzis

Stephan Neck

Mark Richards

“It's a wonderful toolbox, but you don't have to stand up a large solution to start using the toolbox.” - Mark Richards

In this engaging episode of SPCs Unleashed, hosts Nikolaos Kaintantzis, Mark Richards, Stephan Neck, and Ali Hajou dive deep into the complexities of enterprise solution delivery, focusing on coordinating large solutions, managing suppliers, and integrating hardware. The conversation touches on the challenges and strategies SPCs can use to navigate this intricate terrain. Profit even if you have no large solutions.

Key Takeaways:

• The Importance of Integration: Niko emphasizes that integrating suppliers and ensuring alignment across large solutions is crucial, even for organizations that do not primarily deal with large-scale solutions. The team discusses how the principles of large solution management can be applied universally.
• Collaborative Complexity: Stephan highlights that the key to success in large solutions is effective collaboration and partnership. He underscores the necessity of having a clear, shared vision and the importance of alignment across teams.
• Communication is Key: Ali brings a unique perspective on the need for continuous communication and synchronization among teams and suppliers, comparing it to the flow of information in a tightly-knit community. This analogy underscores the significance of staying in constant touch to manage dependencies effectively.
• Overcoming Challenges: Mark reflects on his experiences with large-scale software projects and emphasizes the importance of maintaining the autonomy and mission of individual Agile Release Trains (ARTs) within a larger solution train. He cautions against the risk of losing identity and ownership when integrating multiple teams.
• Practical Insights: The team discusses practical approaches to managing the supply chain, including the use of synchronized roadmaps, managing dependencies, and the importance of not treating plans as rigid but rather as forecasts that require constant adjustment.

This episode is a must-listen for SPCs looking to deepen their understanding of enterprise solution delivery and learn from the real-world experiences of seasoned experts.

“the drummer sets the beat and the rhythm that the band shines against… a good leader sets the beat, and they create the backdrop against which great performances happen from their people.” - Mark Richards

In this enlightening podcast episode about Leading by Example, Mark, Stephan, and Niko emphasize the critical role of leaders in fostering an environment where team members feel safe to express their ideas, which is essential for innovation. Mark highlights that leaders must listen to their teams, understand their perspectives, and value their input. Stefan adds that creating psychological safety is crucial, allowing team members to share without fear of judgment or retribution. This safety leads to greater innovation, as people are more willing to take risks and suggest creative solutions.

Trust is identified as foundational to effective collaboration. Leaders build this trust through transparency, modeling desired behaviors, and leading by example. Mark shares a personal story about a leader named Nat who inspired him, emphasizing her dedication to learning and caring for her team. Niko contributes to the discussion by emphasizing the importance of authenticity in leadership. He stresses the need for leaders to be consistent in their behavior inside and outside formal settings and to embrace feedback as part of their growth journey genuinely. Stephan shared his struggles with impostor syndrome and found solace in the concept of "confident humility" from Adam Grant, highlighting the importance of being confident in what you do while being humble about what you don’t know.

Overall, the conversation highlights the importance of listening, psychological safety, trust, leading by example, and genuine care in effective leadership. Each speaker brings a unique perspective and personal experiences that underscore these principles in practice.

Key Takeaways:

• Authenticity and humility are crucial for effective leadership.
• Leaders should focus on creating a safe environment that encourages learning and innovation.
• It's important for leaders to invest in their own development and lead by example.
• Coaching should start by amplifying leaders' strengths rather than critiquing their weaknesses.

Cast:

Niko Kaintantzis (Moderator)

Stephan Neck

Mark Richards